One table for the kit and the building: what it is, what checks it needs and how often, who checks it and when the next one is due.

Effective IMS Registers

This register template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:

• Register number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested register templates. No junk, jargon or unnecessary content. Simple and usable register templates developed over 25 years through practical use in the real world.

Further Reading

Further guidance on equipment and premises:

• Management of Work Equipment
• Premises Inspection
• Management of Measuring Equipment and Calibration
• Managing Equipment and Premises knowledge base

Logo Update Service

Download this register with your company name and logo already added!
Document Preparation is included with the alphaZ subscription.

How to Download

This file is included in the alphaZ subscription.

Need Help Implementing?

If you'd like hands-on help setting up your equipment and premises checks, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

Equipment and Premises Register Template

The Equipment and Premises Register is a Word template for listing the equipment and premises your organisation needs to manage, with the checks each requires, how often, who carries them out and the current status or next due date.

It gives one place to show that equipment and premises are maintained and inspected, whether the checks are statutory, such as electrical or lifting equipment, or routine.

What's Included in this Register

• Areas Covered - the site, department or area the register applies to
• Completed By and Date Reviewed - who completed the register and when
• Description - each item of equipment, part of the premises or system
• Checks Required and Frequency - the inspection, maintenance or calibration needed and how often
• Checked By and Responsibility - who carries out the check and who is responsible
• Status / Due Date - the current status and when the next check is due

Built for Infrastructure and Monitoring Resources

• Supports the infrastructure and monitoring and measuring resources requirements of ISO 9001
• Supports the work equipment and premises arrangements expected in ISO 45001
• Shows checks are planned rather than remembered

Who Needs an Equipment and Premises Register?

Any organisation that relies on equipment, vehicles or premises that need inspection, servicing or calibration. The register suits small and medium-sized businesses that want one short list of checks rather than a separate system.

Using the Register

List each item or area with the checks it needs, including any statutory inspections, then record who does them and when the next is due. Review the register regularly so nothing falls overdue, and keep the inspection records it refers to.

Document Control

The footer carries the register number and title, issue, information classification and page numbering. The register can be listed with your other controlled documents on the F-IMS20 Document Register.

Works with the Equipment and Premises Procedure

Other alphaZ documents for equipment and premises:

• PP-1-06 Management of Equipment and Premises Policy Procedure - sets out how equipment and premises are managed
• ER4 Equipment and Vehicles Register - an alternative Excel register of equipment and vehicles
• F-Q8 Equipment Maintenance Record - for recording maintenance on each item
• F-Q110 Calibration Register - for the calibration of measuring equipment
• F-Q26 Premises Monthly Checklist - for routine premises checks